Ginza 2024 Setup/Breakdown Tasks by Day

Thank you for helping with Ginza Setup and Cleanup! Use this page as an outline for the tasks we need to complete each day to prepare for Ginza. For our regular setup activities* lets start with the basics:

Schedule of days we need setup volunteers:

    • July 20 – Saturday before Ginza from 10:00 am to 4:00 pm
    • July 21 – Sunday CONTINGENCY – only if we are rained out on July 20
    • July 23-25 – Tuesday-Thursday before Ginza – afternoons to early evenings
    • July 29 – Monday after Ginza – Cleanup 10:00 am to 5:00 pm (unless we finish earlier)

SIGNUP TO HELP: LET US KNOW WHEN YOU CAN JOIN US

CLICK HERE TO SIGNUP

More information about volunteering:

Volunteer Safety! Please think safety as you to plan to help with setup – some things you might consider bringing:

  • Hat, work gloves, knee pads, appropriate shoes (no sandals)
  • Water; we will provide water but it’s up to you to STAY HYDRATED
  • Tools; if you bring your own tools remember to mark them so they don’t get lost

Below are outlines of tasks that we need to accomplish each day leading up to Ginza. Thanks for volunteering and if you have any questions or comments contact Jerry (jerry.matsumoto@mbtchicago.org).

Saturday Saturday July 20, 10am-4pm – lunch will be provided

Focus: GARAGE PREP, STAGE SETUP, ELECTRICAL

Start by clearing out both garages – moving things inside the temple or in to small staging piles in the parking lot (important to keep the lot open for parking for Sunday service)

  • Prep West Garage – ADVISOR-VIC/GLYNN:
  1. Open space along the west wall
  2. Install window air-conditioner
  3. cover chicken prep area (floor to ceiling) with plastic
  4. Empty and start “Cold Room”
  • Prep East Garage – ADVISOR-GLYNN
  1. Cover all floor space with cardboard
  2. Cover east wall with cardboard
  3. Install gas line, barrels, and burners (GLYNN)
  4. Cover west and east walls with plastic
  • Wash Barrels, Ice Chests, Sheet Pans
  1. Stack clean barrels in the Chicken Prep area (west garage)
  2. Ice Chests moved to social hall
  3. Sheet Pans moved to parboil area
  • Stage Prep – ADVISORS-JERRY/ROGER
  1. Open/clear storage area under stage (make neat stacks of like materials – torii, gates, other – use minimal space in parking lot)
  2. Remove stage floor covering – check for damage and clear of nails, staples, debris
  3. Get floor canvas from inside (located underneath stage in social hall)
  4. Install floor canvas
  5. Install stairs
  6. Leave North Wall vertical studs on stage for installation on Tuesday night
  • Booth Setup – ADVISOR-JERRY/ROGER
  1. Setup WAZA (new popup tent in 2024)
  2. Setup Chicken Concession Booth (new popup tent in 2024)
  3. Setup Corn/Udon/Refreshment booth
  • Electrical – ADVISORS-BEN, JIM, VIC
  1. Setup Stage Wiring
  2. Prep Wiring for other areas
  • Inside Kitchen & Hall – ADVISORS-MIKE
  1. Cover Kitchen and Hall with cardboard.

Weekdays Leading up to Ginza – July 23-25

Focus: GATES, STAGE, FINISHING TOUCHES

  • Tuesday:
    1. General Sales Booths (popup tents)
    2. Build North/South Gates framing (Torii for North Gate only)
    3. Install stage lights
    4. Cover stage Left/Right Panels
    5. Install stage side blinds
    6. Install the valances under the roof trusses
    7. Build Stage North Wall – put up frames and screens
  • Wednesday:
    1. Cover Food Concession Tables with Plastic (do not cover dinning tables or booth tables)
    2. Place uncovered tables at the front of each booth
    3. Install Stage Top Valence
    4. Install Stage curtain
    5. Install sun screen over seating area
    6. Finish booth lights wiring
    7. Install Chochins
    8. Install decorative barrier in front of stage
    9. Inside-Set up tables in Working Dining room
  • Thursday:
    1. Catch up on any unfinished tasks
    2. Set up tables/chairs in Dining area (do not cover tables)
    3. Install shoji screen for Bonsai (social hall by washrooms)
    4. Set up audience chairs
    5. Set out trash cans (with liners)

Monday following Ginza July 29 10am-4pm (lunch provided)

Focus: Washing and Put Away

  • Power Washing everything:
    1. Cooking implements
    2. ParBoil Barrels
    3. Parsonage Garage
    4. Grill
    5. Ice Chests
  • Stage
    1. Repack and close under stage
    2. Recover Stage Floor
    3. Re-Install plastic fencing above stage
  • Garages:
    1. Repack Garages